Des Moines Sun

Greater Iowa Better Business Bureau issued the following announcement on May 14.

Many states across the country are preparing to reopen amidst the COVID-19 pandemic. The decision on whether to reopen your business or not is an individual one and, for some, not a reality at this time. On the other hand, some are ready, and want to know how to do so safely! Guidelines will vary greatly across states and industries, so check with your local representatives for more information on what is allowed or not in your state. In the meantime, BBB has general tips for you to consider as you prepare to reopen and for those who continue to operate under restrictions.

Reopening:

As you take steps to re-open your storefront, first find out if there is any required signage in your state for entrances and exits. Many states are requiring signage at all doors. Plus, having safety signage can help customers and employees feel safer in your establishment.

You'll also need a plan in place on day one to eliminate unnecessary contact and prevent the spread of COVID-19 throughout your establishment. Try the website and official communications channels from your governor or state health department to get industry-specific guidelines and area-specific guidance.

Areas of consideration could include:

• The availability of space for safe social distancing
• Daily sanitizing of the establishment, as well as regular sanitizing of "high contact" areas such as payment terminals, pens, tables, etc. 
• Indoor face-covering requirements
• Personal Protective Equipment required for your type of establishment. 

General safety tips for all industries:

No matter your type of business, you'll want to enact certain policies to keep yourself, your family, your customers, and your employees, safe. Here are some suggestions:

• Follow CDC guidelines for safe distancing. 
• Reduce general occupancy and gatherings to allow room for customers to spread out.
• Limit the number of people in your business and create safe-distance queues outside ("one out, one in"). 
• Allow employees who can work from home to do so. 
• Maintain touchless and virtual options, such as pick-up and delivery.
• Consider removing "self-service" tools, such as salt and pepper shakers, napkin dispensers, pens, community devices, etc. Control the use of these so you can sanitize properly.
• Have sanitizing wipes, sprays, gels, etc. readily available and in multiple positions throughout your establishment.  
• Start a regular regimen of sanitizing door entrances, handles, light switches, etc.
• Find reputable tips for cleaning during our "new normal."

Building and maintaining trust with your customers and employees:

Some of your customers will be hesitant to return to your establishment or use your services, while others will not. Regardless, there are several ways that you can build and maintain trust among your community throughout this trying time. Examples include:

• Publicize your new self-service, virtual, or pick-up options prominently on your website and frequently on social media. 
• Publicize the measures you're taking to sanitize your facility and keep others safe.
• Now is not the time to slack on your digital marketing - emails, social media, conference calls, and digital messages are critical to monitor AND advertise during this time. 
• Share pictures or videos of your employees in their Personal Protective Equipment (PPE).
• Post photos of customers in the store, of your new safe practices, and you and your staff operating the business, to remind people you are open -  or make posts showing your staff conducting phone or video conferences.
• Show your customers that you care about their safety with sanitizing wipes, sprays, gels, etc. readily available and in multiple positions throughout your establishment. 

It's also important to remember that employees may have a hard time returning to work because of their "new normal". Some may have health conditions that will make them fear the return to work, or they may be responsible for children whose schools are not open. In general, all employees should feel safe enough to want to return. Here are suggestions on how you can help:

• If remote work is an option for some, keep it as an option for the safety of all involved.
• Keep an open mind toward scheduling and accommodations. Daily schedules have radically changed. While some may have more time to be at work, some may have less. 
• IF employees are sick, allow them to stay home without pressure to come in.  
• Provide employees with as many safeguards as possible - PPE, sanitizing aids, distancing, etc. 
• Post safety rules in all areas and allow for social distancing. Follow CDC guidelines. 
• Follow new FMLA guidelines for those who may contract COVID-19. 
• Offer support and an open ear for your employee's concerns. 
• Create a "whistleblower" system where employees can report violations or health concerns without fear of retaliation.

Working virtually:

You may not feel comfortable returning to "normal operations" yet or you may be functioning just fine from the comfort of your home! Many will not be able to return to a full-time or "normal" schedule at this time. Much of the workforce these days are mobile and or/home-based, so there is no need to feel guilty if you do not feel you can return to the office safely or have your regular company and community gatherings at this time. There are MANY resources available so that you can work - and stay connected - comfortably, efficiently, and safely from your home office. 

To stay connected with your staff and clients, definitely consider the following:

Conference call, meeting, and webinar software. (Don't forget your virtual meeting etiquette!)

Also, stay in touch with your clients through email platforms. There are many of these platforms available and they make sending robust or regularly scheduled emails a breeze. You can download sample communications to help with getting started communicating regular COVID-19 related updates. 

For your word processing, spreadsheet, and presentation needs:

Look into cloud-based services that offer these tools. Both Microsoft and Google offer cloud-based services for document processing. This will allow you to take your work with you

Lastly, cybersecurity will be a top concern while working from home:

BBB has tips for staying cyber secure while working from home. 

You'll want to implement cybersecurity protocols and policies for your remote employees and yourself.  If you haven't already, installing anti-virus software is a MUST to keep your organization secure.

If needed, consult with a local IT company to help you implement your business or orient your employees' workspaces to be optimized for home use. You can also consult a local cybersecurity firm to help you with safety and employee training. Check out BBB's Cybersecurity resources and sample telework policies for assistance! You should also consider creative ways to manage and motivate remote teams. 

Financial resources for your business's reopening:

Check the Small Business Administration (SBA) for information on Disaster Relief Loans to businesses impacted by the pandemic. Check SBA for the most recent information on the Paycheck Protection Program (PPP) and find a lender here.  Another option for funding is the Main Street Lending Program. Your state may also have resources and grants available. Check with your local SBA, financial institutions, and economic commissions.

Original source: https://www.bbb.org/article/news-releases/22362-bbb-tip-re-opening-after-covid-19